Privacy Policy
Effective Date: 1st January 2025
Desi Notary
Collab Space
Ottawa, K2E 7Z9
contact@desinotary.com
416-270-7951
At Desi Notary, we are committed to protecting your personal information and your right to privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in compliance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
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1. What Personal Information We Collect
In the course of providing notary services, we may collect the following types of personal information:
* Full name, date of birth, and contact information
* Government-issued identification (e.g., passport, driver’s licence)
* Signatures
* Information contained in documents you ask us to notarize
* Billing and payment information
* Communications between you and our office
We only collect information necessary to:
* Verify your identity
* Provide notary services
* Maintain records as required by law
* Respond to your inquiries
* Comply with legal and regulatory obligations
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2. How We Use Your Information
Your personal information will be used for:
* Delivering notarial services you request
* Verifying your identity as required by law
* Keeping records of notarial acts
* Internal bookkeeping and compliance
* Communicating with you regarding your inquiries or appointments
We do not use your information for marketing purposes or sell your personal data to third parties.
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3. Consent
By engaging our notary services, you consent to the collection, use, and disclosure of your personal information as described in this policy. You may withdraw your consent at any time, subject to legal or contractual restrictions.
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4. Disclosure of Information
We may disclose your personal information:
* When required by law (e.g., court order, subpoena)
* To law enforcement or regulatory bodies when legally obligated
* To service providers who assist with secure data storage or IT support (subject to confidentiality agreements)
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5. Data Retention
We retain personal information only as long as necessary to fulfill the purposes for which it was collected, and to comply with legal obligations. Typically, notarial records must be retained for a minimum period (e.g., 7–10 years, depending on jurisdictional rules).
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6. Data Security
We implement appropriate technical and organizational measures to safeguard personal information against loss, theft, unauthorized access, disclosure, copying, use, or modification.
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7. Your Rights
You have the right to:
* Access your personal information held by us
* Request corrections to your personal data
* Withdraw consent (where applicable)
* Lodge a complaint with the Office of the Privacy Commissioner of Canada or your provincial authority
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8. Third-Party Services and Storage
Some of our data may be stored or processed using secure third-party platforms or cloud-based services. We ensure these services meet Canadian data protection standards.
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9. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website and become effective as of the date indicated.
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10. Contact Us
If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact:
Privacy Officer
contact@desinotary.com
416-270-7951
NOTE: No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties